ALM Project Archival

Question ID: 109259
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In a few months, One of our big ALM project efforts will end.  We want to take it out of our ALM instance as it is sensitive to one of our customer, but we are obligated to have it availabe in case of some “audit”. So a part of our project close up is to archive this project’s Quality Center data for future use if needed.

The thing is, the future use may or may not include a QC Server. Our current server is going away with the closure of this project. So I need to archive the QC data in a manner that they can access it in the future, likely without a QC Server. I need some direction at to how I can manage to do such a thing. Any help would be greatly appreciated, Thanks

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Posted by (Questions: 87, Answers: 6)
Asked on January 31, 2020 8:39 pm
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Of course, we wish you would find a way to continue to use QC/ALM =)

The "official" way to "archive" a project in QC would be the "Project Export" tool from Site Administration (rt-click on a project/export).
This generates a "QCP" extension "Quality Center Export" file. It is basically "portable" and can be read into the same or newer (12.55 or newer) version of QC regardless of the underlying database and passphrases used to install QC.

CAREFUL: Very large projects (>>2Gb) may not generate a QCP export

If you have the QCP and can install QC 12.55 or later (even with a 30-day evaluation license offered by installer), you can restore the project and view it's contents.

Alternative methods of archival are much moe time consuming and could result in possible "missed" data:
1) Reports (canned + on-the-fly) -- impossible to know what data is needed, so would need to guess
2) Grid views saved to XLS -- may not get all pertinent columns displayed, so some may not be in spreadsheet
3) Business Reports (Excel/Word) -- base templates/examples may not pull all that is needed, much time required to make new reports without knowing what will be needed.

Also, various attachments would still be in project repository and are stored in "optimized" fashion and otherwise encrypted and not easily available.

So, I highly recommend using the QCP files as your archive, along with directions on how to "restore" them for use/review.

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Posted by (Questions: 3, Answers: 454)
Answered on January 31, 2020 8:42 pm